BLMS Beginning Chorus Parent Volunteer Form

There are many things that contribute to a successful middle school choral program and I have recently realized that I cannot do them all.  In an attempt to retrieve some of my sanity and continue to run a well-organized, successful program, I am asking for your help.  Please indicate the activities in which you would like to be involved and I will contact you with details.  Return this to school with your student as soon as possible.  THANKS!!! 

Please print the following information:

Parent Name:
Student Name:      Period:
Parent Email: Phone:

 

  Program Layouts for Concerts:  develop concert program complete with songs and ensemble personnel lists.  A program like MS Publisher helps (it is available on my school computer...).  Circle your preference
Fall
Winter
Spring
  Chaperone during school activities:  ride the bus, count and keep track of 5-9 students
Bellevue Square Holiday music trip (in December)
Large Ensemble Festival (in May)
  Sonics Performance:
Create our audition tape
Organize ticket sale and distribution
  Music Library Data basing:  we need to catalogue our music library and keep it in an easy to use and access format on the computer.  I am hoping one of you is much better at doing stuff like this than I am....HELP!

 And now for the BIG volunteer opportunities.....

  Solo & Ensemble Festival:  We are lucky to be able to host the East Shore Music League's annual solo & ensemble festival.  This is a big event complete with many volunteer opportunities of varying time commitment.
Scheduling:  we receive entries in February and must assign  students a time slot with an adjudicator.   Multiple entries and accompanists make this a fun task.  If you like excel spreadsheets and thinking in 10-minute increments, this is the job for you.
Adjudicator Handling:  we will need to contact qualified judges to adjudicate for us (don't worry, there is a list!).  This includes contacting, "hiring" and providing them information for the day (a map on how to get here, etc.) (December-January)
Overall Organization:  help coordinate volunteers for the event (we may be able to get the ASB or PTSA to help us out here), coordinate physical set-up (pianos?  room assignments? signs and maps?), etc.
Certificates:  each participant receives a certificate and seal.  We like to complete these forms throughout the day of the event to be distributed to each teacher at the end of the day.
Refreshment and Lunch:  we need to feed the adjudicators and teachers and keep them well hydrated.  Costco membership helpful but not required.
Miscellaneous volunteer for the day of the event:  we will need help at the check-in table, watching each room, running adjudication forms, staffing practice rooms, and lots others I can't remember right now....
  Diet Coke Requisition:  This is not a real volunteer opportunity, but after detailing everything I would be doing this year without your help, I could really use a Diet Coke right about NOW!!  Thanks!